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Explore What Powers Audiva

Every Caller Booked. Every Slot Filled. Automatically.

Stop losing appointments to missed calls and manual back-and-forth. Audiva books directly into your calendar during the call — no links, no follow-ups, no empty slots.

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Smart Advantages

Three Reasons to Choose Audiva Appointment Scheduling

Zero Back-and-Forth

Audiva checks availability and confirms bookings live during the call. No follow-up needed.

Works While You Sleep

Appointments booked after hours, on weekends, and on holidays without a single staff member involved.

No Double Bookings

Real-time calendar sync means every slot Audiva offers is genuinely available.

The Problem

Why Businesses Keep Losing Appointments They Should Have Won!

Most businesses don't lose customers because of bad service. They lose them because the booking process has too much friction.

Phone Tag Kills Conversions

A caller asks to book. You're busy. They leave a voicemail. You call back — they don't answer. The appointment never happens.

After-Hours Requests Go Unanswered

Half your appointment requests come outside business hours. Without someone to answer, those callers book with whoever picks up first.

Manual Scheduling Wastes Staff Time

Your team spends hours every week moving appointments, sending confirmations, and chasing no-shows, time that should go toward actual work.

Meet Audiva

The AI Appointment Booking System
That Never Misses a Slot

Audiva handles the entire booking conversation from start to finish. It checks your calendar in real time, offers available times, confirms the appointment, and sends the caller a confirmation, all during a single phone call.

Try Free Demo

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Meet Audiva

The AI Appointment Booking System
That Never Misses a Slot

Try Free Demo

View Pricing

Core Capabilities

Everything Your AI Appointment Booking System Should Do

Real-Time Availability Checking

Audiva connects directly to your calendar and checks live availability the moment a caller asks to book. It only offers slots that are genuinely open — no double bookings, no scheduling conflicts.

Key Benefits:

Live calendar sync on every call

Offers the next available slots instantly

Respects buffer times, blocked periods, and team preferences

Every slot Audiva offers is a slot that's actually free.

See It In Action

Real-Time Availability Checking

Audiva connects directly to your calendar and checks live availability the moment a caller asks to book. It only offers slots that are genuinely open — no double bookings, no scheduling conflicts.

Key Benefits:

Live calendar sync on every call

Offers the next available slots instantly

Respects buffer times, blocked periods, and team preferences

Every slot Audiva offers is a slot that's actually free.

See It In Action

Books During the Call — No Links Required

Most booking systems send a link and hope the caller follows through. Audiva completes the entire booking while the caller is still on the phone — no drop-off, no forgotten links, no lost appointments.

Key Benefits:

Appointment confirmed before the call ends

No scheduling links sent to callers

No manual follow-up required from your team

The booking is done before the caller hangs up.

Try a Live Demo

Books During the Call — No Links Required

Key Benefits:

Appointment confirmed before the call ends

No scheduling links sent to callers

No manual follow-up required from your team

The booking is done before the caller hangs up.

Try a Live Demo

After-Hours Appointment Booking

Your busiest booking window is often outside business hours. Audiva handles those calls the same way it handles every other, professionally, accurately, and completely. Callers book at 9pm the same way they would at 9am.

Key Benefits:

Full booking capability around the clock

No difference in experience after hours

Every after-hours booking logged and confirmed instantly

Your calendar fills up overnight, without anyone on your team lifting a finger.

Never Miss a Booking

After-Hours Appointment Booking

Key Benefits:

Full booking capability around the clock

No difference in experience after hours

Every after-hours booking logged and confirmed instantly

Your calendar fills up overnight, without anyone on your team lifting a finger.

Never Miss a Booking

Automated Reminders & Confirmations

Every booked appointment triggers an automatic SMS confirmation to the caller. Before the appointment date, Audiva sends a reminder, reducing no-shows without your staff making a single outbound call.

Key Benefits:

Instant SMS confirmation sent after every booking

Automated reminders before appointment date

Rescheduling handled by Audiva if the caller needs to change

Fewer no-shows. Fewer reminder calls. More appointments that actually happen.

Reduce No-Shows

Automated Reminders & Confirmations

Key Benefits:

Instant SMS confirmation sent after every booking

Automated reminders before appointment date

Rescheduling handled by Audiva if the caller needs to change

Fewer no-shows. Fewer reminder calls. More appointments that actually happen.

Reduce No-Shows

Multi-Calendar & Multi-Location Support

Running multiple staff members, departments, or locations? Audiva manages them all. Each team member or location gets their own calendar configuration, and Audiva routes every booking to the right place automatically.

Key Benefits:

Separate calendars for different staff or departments

Multi-location booking from a single setup

Dynamic routing based on caller need, location, or service type

One AI receptionist managing every calendar across your entire business.

See Multi-Location Setup

Multi-Calendar & Multi-Location Support

Key Benefits:

Separate calendars for different staff or departments

Multi-location booking from a single setup

Dynamic routing based on caller need, location, or service type

One AI receptionist managing every calendar across your entire business.

See Multi-Location Setup

Intake Collection During Booking

Audiva doesn't just book the appointment, it collects the information your team needs before the visit. Name, contact details, reason for appointment, any custom intake questions you define, all captured and logged before the call ends.

Key Benefits:

Custom intake questions configured by you

All details synced to your CRM or dashboard automatically

Your team arrives at every appointment fully informed

By the time the appointment starts, your team already knows who's coming and why.

Customize Your Intake

Intake Collection During Booking

Key Benefits:

Custom intake questions configured by you

All details synced to your CRM or dashboard automatically

Your team arrives at every appointment fully informed

By the time the appointment starts, your team already knows who's coming and why.

Customize Your Intake

More features

Audiva Scheduling Also Includes

Rescheduling Handling

Callers can reschedule without speaking to your team. Audiva finds the next available slot and updates the calendar automatically.

Cancellation Management

Cancelled slots are freed up instantly so other callers can book them the same day.

Custom Booking Rules

Set minimum notice periods, maximum daily bookings, service-specific availability, and more.

SMS Follow-Ups

Send custom post-appointment messages, review requests, or follow-up instructions automatically.

CRM Sync

Every booking and intake detail pushed directly to HubSpot, Salesforce, or your preferred CRM.

Call Transcripts

Full record of every booking conversation saved and searchable in your dashboard.

Zapier Integration

Connect Audiva to 1,000+ apps and trigger custom workflows the moment a booking is made.

Spam Filtering

Fake booking attempts and robocalls blocked before they waste your calendar slots.

Integrations

Works With the Calendars
You Already Use

Don't see your tool? Contact us — we add integrations based on customer requests.

Client Feedback

What Businesses Say About Audiva Scheduling?

Office Manager

Dental Clinic

We used to lose half our after-hours appointment requests to voicemail. Audiva books them automatically now. Our calendar is fuller than it has ever been.

Office Manager

Dental Clinic

We used to lose half our after-hours appointment requests to voicemail. Audiva books them automatically now. Our calendar is fuller than it has ever been.